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Rental Management Executive

Posted on:  08-Sep-2022
Job Req ID:  1683
Division:  School (SCH)
Department:  Services (40000794)

JOB TITLE : RENTAL MANAGEMENT EXECUTIVE 

Links to: Marketing Manager

 

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

 

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently.  Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues.  You will experience high levels of ownership and empowerment in your role. 

 

JOB DESCRIPTION

​​​​​​Rental Management Executive is responsible to perform all related paperwork, data report and data management as and when required. Ensure a proper clean, safe and hygiene school environment to the functionality of school. Strong organisational and management skills with high accuracy to look into the details.

 

ROLE AND RESPONSIBILITIES

  • Objective of the role

    • Source, contact and maintain a healthy revenue stream with new clients via, but not limited to, renting out of Nexus’ facilities, promoting subscriptions, desks and spaces of the co-working space Nex2Us

    • Manage, provide regular updates to internal stakeholders and draw up a plan on how to close the financial gap

  • Manage and see through the rental of Nexus International School (Singapore)’s facilities such as, but not exclusive to, Auditorium, Multi-Purpose Room (MPR), Football Field, Sports Halls, Swimming Pools, Science Lab and Classrooms

  • Have an understanding of the current financial status, how charges are calculated  (chemical usage, clean up fee, set up fee, AV technician fee etc) and gaps that need to be closed

  • Respond and follow-up on rental inquiries in a timely, professional and proactive manner. This includes conversing effectively via telephone calls and/or corresponding via emails 

  • Organise tours and conduct site inspections where and whenever necessary, for prospective renters

  • Schedule meetings with internal stakeholders and potential renters prior to their rental

  • Draw up and verify documentations/contracts/subscriptions, organise timely billing and that Nexus policies and procedures are followed

  • Liaise with internal and external parties in ensuring the security team and with renters for providing the details of visitors (personal particular and vehicle number) prior to their rental

  • Liaise with various departments to ensure all facilities are in tip top condition, for example but not limited to, stocked with necessary supplies, spaces and rooms are in optimal working condition, clean and safe

  • Ensure renters comply with the safety regulations and safety measures

  • Work with the marketing department to execute on community events (including events happening on weekends). Be onsite to support event activities where and when is required

  • Any other duties assigned from time to time

 

A TYPICAL DAY 

 

​​​​​​A typical day starts in the morning about 8am. I will do a site inspection of the co-working space and the rental facilities to ensure that the areas are all clean and safe before the school starts at 8.25am. I will also make sure that the consumables are well stocked in the common area for co-working space. After which, I will look through the emails that are related to rental of facilities/co-working space, reply and manage the queries based on the level of priority and the urgency of the matter. I will liaise with renters on the confirmed booking slot at the start of the week before the actual booking takes place and ensure that there are no further changes so that I can prepare the finalised visitor lists to the security team and update the internal calendars accordingly. Some other days, I will expect potential renters which I might need to do a site tour with, before we head into the discussion of  the slots that they are interested in that are subject to availability. My daily job includes being the point of contact to coordinate with the renters and various departments so as to ensure the rental of facilities and co-working space operations are carried out smoothly. At the later half of the day, I will sort out the administration work and ensure all the supporting documents are saved in the respective renters folder. When it comes to month end, I will work closely with the finance team on the billing of the rental by verifying the rental slots that were confirmed or cancelled by renters.

 

​​​​​​​At the end of the day I get an update from the technician team and prepare for a facilities manager to check and do a brainstorming together for the next job schedule or maintenance.

 

 QUALIFICATIONS AND SKILLS

  • Minimum Higher College education / Degree /  Diploma and or Certificate in Business / Certificate in facilities management or relevant certificates.

  • Preferred Minimum 1 year of administrative working experience, candidate without experience but willing to learn will also be considered

  • Knowledge in Pivot table

  • Knowledge in online and offline Google Workspace – Gmail, Google sheet. Google docs, etc

  • Knowledge in Microsoft Office (MS office). 

  • Knowledge in document processing and bookkeeping.

  • Knowledge in basic procurement such as PO,PR,DO and invoice.
    ​​​​​​​

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

 

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

 

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

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