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14-Jan-2022

Manager - Building Management

TEG Assets Sdn Bhd

JOB PURPOSE

Responsible for the building maintenance and services of work facilities for all properties & assets under TEG Assets Sdn Bhd to ensure that it meets the need of the organisation and stakeholders.

 

KEY RESULT AREAS / RESPONSIBILITIES

 

  1. Liaison with Tenants
    • To liaise regularly with Tenants (which include TEG subsidiaries and other non-group companies) on all building-related matters, in particular issues that affect their operations;
    • To attend to and resolve tenants’ complaints quickly, to reduce impacts to their operations;
    • To provide technical support in building-related matters to the tenants when required to do so;
    • To perform repair works related to structural of the building/assets;
    • To liaise regularly with Tenants’ FM teams to ensure that the building and its systems are operated efficiently and are well maintained;
    • To perform periodical inspections with Tenants as per the Tenancy Agreement;
    • Keep track and monitor all Tenant’s service records through Tenant’s Corner;
    • Inspect and liaise with Tenants on their service requests to determine whether the service request is within Landlord’s scope;

 

 

  1. Asset Monitoring
    • To monitor the health of the buildings/properties owned or operated by TEG;
    • To carry out regular inspections on cleanliness, plant & equipment operations, etc. to ensure efficient operations;
    • To conduct regular assessments on the building and plant & equipment to establish repairs and improvements required;
    • To liaise with regulatory bodies where necessary for licensing, permits and statutory compliances;
    • To ensure compliances of building by-laws and regulatory requirements;

 

  1. Vacant Properties Management
    • To make sure all vacant properties to be adequately protected from intrusion by trespassers and deterioration by the weather
    • To manage & make all repairs and doing whatever else is “reasonably” necessary to keep all vacant property in lettable and sellable condition;
    • To review the statutory requirement for all vacant properties are acceptable for compliance;
    • To plan, manage and execute preventive maintenance program for critical equipment at vacant properties to allow the equipment operates at full life cycle;
    •  

 

  1. Tenant Move-In / Move-Out Management
    • To prepare properties for new tenant move-in as per agreed condition in Tenancy Agreement, by performing repairs, servicing, recommissioning statutory equipment, building structure check, etc. to ensure smooth property handover process;
    • To prepare & perform property inspection for tenant move-in & tenant move-out, to ensure building condition is recorded properly during property handover process;
    • To liaise with regulatory bodies where necessary for licensing, permits and statutory compliances for property plan for handover to a new tenant;

 

  1. Planning & Budgeting for Opex & Capex
    • To plan annual properties maintenance and repair works, and work out or obtain costs estimates for these;
    • To submit plans for annual properties preventive maintenance program to management for approval;
    • To prepare annual budgets for the maintenance, upkeep, repairs of the properties;
    • To report on expenditure against budget, so that ad hoc call for funds is reduced;
    • To review current vendors quality for cost effectiveness and efficiency;

 

  1. Record-keeping
    • Maintain records of buildings, including statutory approvals, as-built drawings and O & M manuals for all TEG properties;
    • Maintain records of all building assessments carried out;
    • Maintain records of upgrading, repairs and improvements carried out, including costs and time.

 

  1. Efficient Management of Electrical Energy
    • To set up systematic energy cost management to achieve energy cost saving for TEG Assets Sdn Bhd;
    • To define and submit energy management policy to management for approval;
    • To plan & organise energy management activity that will work towards energy savings results;
    • To plan & execute an energy audit for high energy consumption properties owned by TEG Assets;
    • To plan, execute, control & monitor energy conservation measures for high energy consumption properties owned by TEG Assets;

 

  1. Others
    • Carry out continuous improvements to the FM operations at the premises,
    • Take on other duties related to the above KRAs/Responsibilities, as assigned from time-to-time by the Senior Manager, Building Services & FM or the management.
    • Prepare monthly reports to Management

 

 

KEY COMPETENCIES

 

  1. Fully understand the statutory requirements for the premises.

 

  1. Knowledge of the Uniform Building By-laws and statutory procedures for compliance with local authorities’ requirements.

 

  1. Competency in Facilities Management processes & procedures.

 

  1. Be well-versed with the building components, including the Building (M & E) services.

 

  1. Be well-versed with the terms of the Tenancy Agreement related to the Landlord’s responsibilities.

 

  1. Working knowledge of the CMMS used by TEG Assets.

 

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

  1. Good interpersonal and communication skills.
  2. Good attention to detail.
  3. Strong analytical and troubleshooting capabilities.
  4. Proficient in report writing and presentations.

 

COMPETENCIES (BEHAVIOURAL)

  1. Diligent, with a strong sense of responsibility.
  2. Upholds organisational values.
  3. Highly organised person

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