JOB PURPOSE

The Project Manager of the Project Management Office (PMO) is a technical expert who is responsible for overseeing a group of related projects that are coordinated to achieve the PMO’s strategic objectives. Their responsibility may involve the overseeing of a project’s initiation, planning, design, execution, monitoring, controlling and closure. Projects may vary in scope to include greenfield and brownfield projects, strategic asset enhancement initiatives encompassing renovation, refurbishment and repurposing of the existing properties, and any other special projects related to a built-environment component within the portfolio of properties under Taylor’s Education Group and beyond.

This role involves ensuring projects are scoped to consider stakeholder requirements, to be translated into an actionable plan with objectives and key milestones, constrained by an optimised budget and effective allocation of resources. Upfront attention to risk management and foresight of significant hurdles should be key to the Project Management methodology.

Where necessary, the Project Manager may propose to engage external consultants/vendors for additional support, ensuring that the procurement process with the Central Procurement Department (CPD) results in a recommendation to be presented to management for the engagement.

The candidate is expected to possess knowledge of the current market’s best practices, trends, and material and equipment costs.

DESIRED OUTCOMES

• Projects are commenced and completed within scope, and budget, and on time while meeting the desired quality standards.
• Cost estimates are provided and budgets are optimised and managed effectively.
• Projects are compliant with all internal policies, local by-laws and authority regulations.
• Stakeholders are kept updated through effective communication and coordination.
• Industry project management’s best practices are implemented with meticulous cost control.

• PM is a diligent subject matter in areas of costings, contracts and contract administration.
• Proactive identification, assessment, and mitigation of project risks and issues, minimizing their impact on the project.
• Adherence to the PMO’s project management methodologies, processes, and tools.

KEY RESPONSIBILITIES

Overall Project Management

• Plan, develop, and manage project schedules, including building enhancement, renovation, and repurposing projects.
• Ensure project delivery on time and within budget.
• Implement and manage capital improvement projects.
• Prepare and review project inception, feasibility studies, cost estimates, and conceptual design.
• Coordinate with project consultants and contractors to achieve desired outcomes.
• Review and prepare preliminary cost estimates for feasibility studies or approval.
• Prepare internal approval requests for budget and consultant appointments.
• Manage communications with internal and external stakeholders from project start-up to close-out.
• Provide regular reporting and updates on progress, budget, statutory approvals, and challenges/risks to stakeholders.
• Prepare Gantt charts for projects with key milestones for monitoring.
• Take necessary actions to maintain project progress according to approved timelines; recommend/take measures to mitigate delays.
• Monitor submissions to local authorities and statutory approvals to meet project timelines and completion deadlines.
• Ensure thorough testing and commissioning, with results verified by consultants.
• Maintain a full set of project records.
• Ensure receipt, review, and archiving of as-built drawings, Operations & Maintenance (O&M) manuals, warranties, and statutory approvals.
• Ensure handover to facilities operations team.
• Keep records for statutory compliance, future reference, and audit purposes.

Cost Management and Quantity Surveying:

• Prepare and manage project budgets, ensuring cost control throughout the project lifecycle.
• Develop and manage bills of quantities (BoQs) and tender documents.
• Conduct cost analysis and prepare cost estimates for projects.
• Manage procurement processes, including sourcing and evaluating vendors and contractors.
• Negotiate contracts and manage contract administration, ensuring compliance with contractual terms.
• Monitor project costs and prepare regular financial reports for stakeholders.
• Conduct value engineering to optimize project costs without compromising quality.

Capex Budgeting

• Assist in preparation of yearly departmental budget with the objective to maximise property value by implementing proper operating and capital expenditure control systems
• Prepare, review monthly planned project report which include tracking of actual progress vis-à-vis approved budget and advise on discrepancies.

Special Project Management

• Implement special projects including sustainability initiatives, large-scale energy efficiency improvement, space optimisation programs, and all asset enhancement plans.
• Plan and manage required resources for successful implementation of special projects.
• Prepare internal approval requests for budget and appointment of relevant consultants/ vendors.

Policies and Procedures

• Ensure strict adherence with the Company’s and local authority requirements, policies and procedures
• Establish and review Policies and Procedures to ensure continuous improvement as well as in meeting of the standards required by authorities or stakeholders
• Provide training to internal staff members on the established Policies and Procedures to ensure orderly, efficient workflow.

COMPETENCIES (BEHAVIOURAL)

• Technically sound with good business acumen
• Capacity to adjust to changing circumstances, new information, or unexpected challenges
• A keen eye for detail, and a strong sense of responsibility
• Strong time management and accountability
• Strategic thinker, with the ability to see the big picture
• Excellent negotiation skills, effectively communicates and conveys ideas
• Diligent and proactive
• Adherence to strong ethical principle and transparency, upholding the organisation’s values

MINIMUM QUALIFICATION

• Bachelor’s degree with a minimum of 5 years of relevant working experience.

RELATED EXPERIENCE

• Extensive experience in project pre-planning, cost management and stakeholder engagement.
• Preferably with experience and exposure from strategic consulting firms, property developers, property investment firms or related industries.
• Solid background and an impressive track record of managing project cost, innovation and attainment of goals in complex organizations, especially in a global enterprise environment and matrix organizations.
• Experience in managing within a dynamic and challenging environment, working inclusively through people in a multi-cultural environment to achieve shared objectives.