JOB PURPOSE

The Cataloguing Librarian in Information Resources Unit assists in undertaking original and copy cataloguing functions, maintenance of catalogue record and authority control improvements. The position is accountable for the quality and timeliness of catalogue maintenance work referred to the team and actively pursuing ways to improve the accuracy and search ability of the catalogue.

Work is performed under administrative direction and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system in accordance with the University Policies & Procedures and is based on the accomplishment of defined objective and the effectiveness of the assigned library functions.

The incumbent is responsible for utilizing the cataloguing module in the Integrated Library Management System (ILMS) – KOHA in performing unit’s activities.

KEY RESULT AREAS / RESPONSIBILITIES

Cataloguing responsibilities

• Monitor the cataloguing and classification of library materials according to Taylor’s University and Taylor’s College cataloguing policy and procedures.
• Monitor the process of identification, searching and selection of bibliographic records from local and foreign institutions to be downloaded to the Library's Database for editing.
• Monitor the maintenance of the bibliographic records and ensure there is no duplication of bibliographic records in the catalogue.
• Monitor the maintenance process of importing records or creating original records ensuring consistency of headings and creating authorities as necessary.
• Monitor the maintenance of the record updating to reflect change in bibliographic information in compliance with Taylor’s University and Taylor’s College cataloguing policy and procedure.

Catalogue electronic resources

• Monitor the creation of original catalogue records for electronic titles when there is no existing record.
• Monitor and undertake complex copy cataloguing of electronic resources.
• Participate in discussions on standards in electronic resources and its application.

Create metadata records for Taylor’s electronic repository

• Develop metadata records for diverse digital resources, including academic papers, research datasets, multimedia files, and other scholarly materials. Ensure accuracy, consistency, and adherence to established metadata standards
• Apply appropriate subject classifications, keywords, and descriptors to enhance discoverability and facilitate efficient searching and browsing of the repository's content.
• Conduct regular quality checks to verify the completeness, correctness, and currency of metadata records. Identify and rectify any discrepancies or errors to maintain data integrity.

Continuously analyse bibliographic data accuracy, quality and integrity of Taylor’s University and Taylor’s College Library catalogue

• Monitor the development and application of systematic quality analysis to the catalogue and organize corrections to be made to spelling and MARC 21 tag errors
• Monitor and actively check whether database problems are one-off or widespread needing fuller attention
• Monitor and actively check whether catalogue links are accurate and active.
• Look for innovative ways to improve the quality of the catalogue
• Advise on KOHA locations (setting up and modifying) to be consistent with the current logical scheme
• Assist with upgrades to KOHA and implications including the need to update tag

Investigate and resolve problems related to catalogue queries

• Solve complex problems relating to bibliographic, location and holdings information for monographs
• Liaise with library staff to discuss solutions to catalogue problems

Assist with projects related to catalogue maintenance, weeding and storage

• Contribute to the projects required to improve the accuracy of the catalogue
• Resolve problems arising from projects
• Monitor progress of projects and ensure successful completion
• Liaise with relevant library staff to assess needs and correct implementation of procedures
• Identify specifications for appropriate reports to be generated for project work
• Provide reports of categories of materials required for projects

Information Services

• Assist users with reference and general queries
• Assist students and staff in the use of print and electronic resources.
• Refer students and staff to Reference Librarian for specialist information services when appropriate.
• Participate in Virtual Reference service and customer relationship management

Contribute to the continuous improvement of the work of the team and the division

• Participate in library and division meetings as required
• Contribute, evaluate and make recommendations to improve work processes and the development and adherence to relevant Taylor’s University and Taylor’s College policies and procedures
• Report on and achieve unit priorities
• Report on and meet quality standards specified in the unit KPIs

Other Duties

• Supervise Library Assistant and ensure pasting call number activities is completed on a timely manner.
• Contribute suggestions for improvements to work progress
• Contribute ideas to the future directions and strategies of the Library through participation in discussion and workshops
• Prepare monthly, quarterly report, six-monthly and yearly report for the Division
• Undertake shift work (night duty, Saturday, Sunday, public holiday) as and when required.

KEY COMPETENCIES

• Library technical skills
• Cataloguing skills
• Financial management
• Communication skills
• Managing relationships
• Managing performance and risk
• Planning & organising skills
• Problem solving skills
• Results and achievement focus

JOB SPECIFICATIONS

Minimum Qualification

University degree and preferably experience as cataloguing librarian in University Library.

Related Experience

Minimum 3 years of working experience in managing cataloguing in University Library

Competencies

• Sound knowledge of international cataloguing and classification standards (e.g. AAC2R, DDC, LC Subject Headings, MARC21) and online vendors.
• Knowledge of cataloguing rules, guidelines and developments.
• Knowledge of Integrated Library Management System especially with acquisition and cataloguing module.
• Good communication skills including oral and written
• Ability to manage a team of staff, to motivate staff and provide feedback and development opportunities
• Ability to learn and effectively apply policies and procedures.
• High level interpersonal skills, including an ability to interact with a diversity of individuals from both within and outside Taylor’s University.
• Good organisational skills including the ability to priorities work, ability to work effectively with limited supervision or as part of a team and perform well under pressure.
• Ability to manage multiple tasks, deal efficiently with conflicting deadlines, prioritise work loads and execute tasks at short notice.
• IT skills: Microsoft Office software (MS Word and MS Excel, MS Access and MS PowerPoint)
• Well organized and meticulous