The Administrative Assistant is responsible in providing the followings:

1. Smooth running of the printing machines in the Reprographic Department.
2. Relief Administrative support at Reception Centre/Principal/Head of Sections and school in general.

This post reports to and receives directions from the Office Assistant Manager and Principal.

KEY RESULT AREAS/RESPONSIBILITES

• To assist and print all non-examination materials such as letters to parents flyers, leaflets and stapled accordingly the Examinations Secretary in typing/keying in all data for registration of all candidates for public examinations held in school.
• To record all worksheets/ teaching materials/ documents before / after printing that are sent in for photocopying.
• Prepare the final summary of data key in and forward the relevant information to the respective head concern.
• To check, monitor and request for the stock of printing materials, papers, cartridge required in the photocopy and printing process.
• To assist in photocopy of documents as needed by both Academic and Non-Academic staff as and when.
• To provide relief to the Receptionist when on leave : Medical, Annual, Emergency etc.. and assist in handling of incoming and outgoing telephone calls.
• To provide relief in the Section Offices to cover Admin Assistants as and when required
• To carry out any other duties/instructions as and when required by the Principal / Office Assistant Manager / Head of Section from time to time.
• To assist in the coordination of school activities and functions as required whenever necessary
• To assist other duties assigned to you as and when required by the Assistant Office Manager or the school in general.
• To attend to Visitors/Parents when needed
• To assists in recording all incoming mails and distributing them to the relevant departments.