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Executive - Finance

Posted on:  16-Jun-2022
Job Req ID:  1432
Division:  School (SCH)
Department:  Operations (40000792)

JOB TITLE: FINANCE EXECUTIVE (AR)

Links to: Assistant Accountant (AR & GL)

 

WHO ARE WE?

Nexus is an empowering, learning-focused community.  We are one big family, striving to create an honest and open community with our learners, parents and peers.  We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

 

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently.  Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas.  Our strategies emerge from the collective positive mindsets of our colleagues.  You will experience high levels of ownership and empowerment in your role.

 

JOB DESCRIPTION

Job-holder is responsible to perform Accounts Receivables and Collections.

 

 ROLE AND RESPONSIBILITIES:

  • Issue invoices and credit notes for tuition fees and other fees in a timely fashion.

  • Billing of facilities rental, utilities and intercompany transactions.

  • Perform daily cash management duties, including bank transfers and posting of receipts to the accounts receivable sub-ledger.

  • Perform Data Entry into Engage and Sage Accounting System.

  • Monitor bank statements for incoming funds and update records.

  • Maintain accounts receivable records to ensure aging is up to date, credits, refunds and collections are applied.

  • Provide statistics on the collection progress by Semester.

  • Follow up on collection and allocation of tuition fees, cca, trips, swim meets and miscellaneous events payments.

  • Follow up with parents and companies on any issues with invoicing and receipts.

  • Maintain the accounts receivable customer files.

  • Provide an up to date list of company billing contacts.

  • Manage the sales inventories.

  • Month end closing, reconciliation of accounts

  • Maintain the Audit Schedules monthly and assist in year end audit activities.

  • Involvement in whole school events and activities as required.

  • To perform any other duties as assigned by the management, stakeholders and reporting manager/link

 

A TYPICAL DAY

The first task of the day is to look through the collections from the previous day and update the respective system while sending out receipts to parents. My other daily activities include loading up the Data Portal for daily billing and issuing invoices to parents. At certain times of the month, ad hoc billings such as rental of facilities will take place which involve me liaising with the relevant department before issuing the invoices. At the same time I will also be managing finance email queries/phone queries from parents - this is an essential task that needs to be carried out as and when necessary throughout the day.  

 

After lunch I will follow up the collections of the different programmes and events, preparing the daily data entries in the respective systems.  These daily preparations are to ensure that all finance-related data is accurate and loaded in time for mid month, month end and year end reconciliation and account closing. 

 

QUALIFICATIONS AND SKILLS

  • Minimum Degree or Diploma qualification in Accounting

  • At least 2-3 years of relevant working experience

  • Knowledge of accounts receivables 

  • Knowledge of general accounting procedures

  • Knowledge of relevant computer applications

  • Proficient in data entry and management

  • Customer-centric 

  • Meticulous and organised

  • Team player 

  • Integrity and honesty

  • Possess good interpersonal, oral and written communication skills

  • Possess strong presentation skills

  • Ability to work harmoniously with colleagues, students and other customers in a multicultural environment

  • Ability to manage time and adhere to deadlines

  • Ability to multitask

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

 

Nexus International School (Singapore)  is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our school.

 

Whilst every effort has been made to explain the main duties and responsibilities the role may be revised from time to time.

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