JOB TITLE: PURCHASING EXECUTIVE

Links to: Assistant Finance Manager

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

We are seeking a detail-oriented Purchasing Executive to manage the end-to-end procurement process. This role involves sourcing, processing orders in SAP, managing international logistics, and ensuring compliance with company purchasing policies. 

ROLE AND RESPONSIBILITIES

Procurement Operations:

• Manage purchase requests from stakeholders and review Purchase Requisitions for accuracy and specifications.

• Process Purchase Orders (POs) and liaise with suppliers and requestors to confirm order details.

• Execute Goods Received Notes (GRN) in the SAP system upon delivery.

• Track the status of requisitions, contracts, and orders to ensure timely delivery.

• Respond to inquiries regarding order status, changes, or cancellations.

Sourcing & Logistics:

• Assist in sourcing new goods locally and overseas for items not supplied by regular principals/suppliers.

• Coordinate air and sea freight arrangements, liaising with forwarders on services and cost efficiency.

• Verify incoming shipments against orders to ensure quantity and quality specifications are met.

Vendor Management & Compliance:

• Liaise with vendors to obtain accurate supporting documents for new vendor creation in SAP.

• Ensure all purchasing activities comply with mandated company policies and approval guidelines.

• Liaise with the Central Purchasing Department (CPD) if required.

Administration & Reporting:

• Maintain accurate purchasing files, reports, and up-to-date price lists.

• Assist in the month-end and year-end procurement closing activities, including reconciliation with Accounts Payable.

• Credit Card reconciliation with Accounts Payable for the online order transactions.

Other Duties:

• Support school activities when required.

• Perform any other duties as assigned by the Reporting Officer/Senior Management.

 QUALIFICATIONS AND SKILLS

• Minimum Diploma qualification.

• At least 2-3 years of relevant purchasing/administration working experience 

• Required lifting, moving and pushing of heavy/bulky goods from time to time.

• Working experience in the education industry is preferred.

• Knowledge of procurement methods and procedures of a centralised purchasing function.

• Knowledge of the ERP system SAP S4 Hana is preferred.

• Possess good IT skills and knowledge. Proficient in Google Workspace and Microsoft (MS) Applications.

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.